RSVP
Invite a private guest list and track every yes, no and headcount.
FEATURES
Everything you get.
Ask your group something, tell your group something, and keep track of who did what — all off one saved list of people.
TallyGather is free during early access while the product is being refined. Organizer plans may be introduced later; free accounts may include ads to keep costs low, and ads will be placed thoughtfully so content stays the focus. Guests who receive an invite or reply will never need an account or payment.
Ways to ask
SIGNUP
Share one public link and let people claim spots, shifts or items.
SURVEY
Ask a few questions and get clean answers back in one dashboard.
VOTE
Put the options up and watch the group's tally move live.
Ways to tell
Most weeks aren't an invitation — they're the update. Reach the same saved people group by email, by chat, or by text.
Group email
Write once, send to a saved people group, see who it went to, schedule it for later — with your own AI-designed email template.
Group chat
A running conversation for the back-and-forth, with unread counts so nothing gets missed. Share a list with a co-leader and you both work from the same one.
Group text
Start a group text from TallyGather — pick the people, write the message, then send it through your phone's native texting app so replies stay where you already read them.
Made for
The same tools cover a classroom, a pack meeting, a kitchen table and a conference room.
Schools & classrooms
Teachers and room parents: conference slots, field trip volunteers, class party signups and room-parent lists — parents reply without an account.
Families & friends
Birthdays, showers, potlucks, holidays and the group decisions that come before them.
Dens, teams, clubs & organizations
Coaches, den leaders and cubmasters: one roster, one email, one chat, all season. Plus offsites, shift coverage, staff surveys and league rosters.
One home page for your organization
Clubs, packs, teams, classes and organizations get a single page everyone can bookmark. The roster, the schedule, the announcements you sent and the photos everyone took all live there — in your colors, at your own short web address.
Roster
Every role in one place — who's filled, who's still an open spot, with contact details when you allow them. Print a clean PDF roster for the fridge or the first meeting.
Announcements
Emails you send the group can be posted to the home page automatically, so anyone who missed one can reopen it exactly as it was sent — or forward it to someone new.
Master Schedule
Merge every calendar into one dated list, pick which ones to include, add any event (or all of them) to Google, Outlook or Apple, and print the whole season on one PDF.
Photos
Shared galleries with favorites, uploader names and downloads — so the whole group's pictures live in one spot instead of five text threads.
Contact us
A built-in contact form that reaches the organization's inbox, with spam protection and no email address posted publicly.
Your own web address
Claim a short link like tallygather.com/yourgroup, share it in a text, and it shows your logo, colors and name in the preview — not ours. Release it any time.
And the rest of it
Design that looks like you tried
- Ready-made themes, or original poster art from your own description or photo
- Describe the look you want for email and get a design you can reuse
- Preview everything before anyone sees it
Your people, in one place
- One master list with inline editing and CSV import
- Reusable people groups you can share with a co-organizer
- Households grouped so they get one invite and one label
- A cleanup tool that spots duplicates and fixes messy formatting for you
- Contacts shared with you merge into the person you already have
Labels and envelopes
- Avery 5160 labels and #10, A2, A6, #9 envelopes
- Themed styles with your return address
- Print straight from a filtered list — no spreadsheet
Email and text that goes out on its own
- Invites go out the moment you create the event
- Automatic reminders, confirmations and cancellation notices
- Add a calendar event and notify the people you pick, with reply-to you choose
- See exactly who each email reached, or reopen it as they received it
Nothing falls through
- Color-coded status showing who replied and who hasn't
- Your own columns — Paid, Tickets sent, Waiver signed — filterable in one click
- Tracking lists, per-person history and Excel export
Photos
- Collect photos before the event with your own message
- An automatic ask afterward for what people captured
- One gallery with uploader badges and downloads
At-A-Glance
- Auto-remind people groups by email before each event
- Build printable one-page or multi-page calendars and schedules
- Drag-and-drop blocks, templates, and automatic date replotting
- Attach flyers, maps, or documents to any date block
- Single dates or date spans, with location and the next event highlighted
One page for your whole group
- A public home page for an organization — roster, schedules, announcements and photos
- Themed to your logo and colors, with your own short web address
- Hide anything you don't want posted, and share the link in one tap
Training videos
- Narrated walkthroughs that show the tools in action
- Jump straight to a chapter instead of hunting through the video
- Linked right from the report they explain
Easy for your guests
- No account, ever — one tap to reply
- Print a clean one-page invite, add to calendar, share or QR
- Change or cancel a reply without emailing you
A desk and a pocket
- The Planning Desk on your computer for creating, printing and reporting
- TallyGather on your phone to add people and manage on the go
- Send a payment text, slip or photo in from your phone and keep the record
Accounts and privacy
- Sign in with email or Google; your contacts stay private
- Sharing is opt-in, scoped and revocable — never sold
- Encrypted in transit and at rest; export or delete any time
